Home Owners Association : Policies

Villas at Elk Run Condominium’s Rules and Regulations (PDF)

Collection Policy

To ensure the timely payment of assesments.
A signed copy of the policy is on file and can be provided upon request..

Collection Policy

Paying Your HOA Dues

HOA dues are due the 1st of the month.
Delinquent accounts are subject to late fees and/or legal action.

Mailing Address For Your HOA Dues
The Villas at Elk Run, Home Owners Association
Post Office Box 2209
Basalt, Colorado 81621

Questions regarding your statement?
Contact Stephanie Wheeler at [email protected]

All owners must keep the Resident Contact Form information up to date.
Below is the link to the form that can be emailed to the HOA.

Resident Contact Form

Owners that rent their unit must comply with the lease requirements. Please see section four in Rules & Regulations.
Failure to register a lease: $100 fine

To file a Formal Complaint or HOA Violation Notice

Noise Policies

No loud, disturbing or objectional noises shall be made indoors or outdoors by occupants or guests including, but not limited to: yelling, stomping of feet, playing of musical instruments, radios, stereos,
television sets, amplifiers or other devices in such manners as might disturb other occupants.
Please be respectful of other owners and residents within the complex. Please register construction type projects with Jason Anderson, the property manager, and we encourage you to inform your neighbors about them as well.
When moving in or out, please respect quiet hours.

Quiet Hours:

Weekday Hours – 9 pm to 8 am
Weekend Hours – 10 pm to 8 am

Any noise violations use policies will result in:
First Offense: Fine of $50
Second Offense: Fine of $100
Third Offense: Fine of $150
Each additional offense will increase fine by $50.

No Smoking Policies

There shall be no smoking, inhaling, exhaling, burning, or carrying of any lighted or heated cigar, cigarette, or pipe, or any other lighter of tobacco, marijuana, or other plant product within 200 feet of areas designated as common elements or limited common elements including but not limited to hallways, walkways, stairways, balconies, decks, patios, or buildings.
Nor shall cigars, cigarettes, and other smoking materials be extinguished or thrown in areas designated as common elements or limited common elements including but not limited to walkways, lawns, parking lots, or rock beds.
Smoking within the unit is regulated by the unit owner.
Due to the extreme dry conditions heading into fire season, the Villas at Elk Run HOA is adopting a zero tolerance policy for smoking from May through October.

Any violations of smoking use policies will result in:
First Offense: Fine of $50
Second Offense: Fine of $100
Third Offense: Fine of $150
Each additional offense will increase fine by $50.

Parking Policies

Each condominium is allowed:

One “common area” parking space
Each unit’s garage counts for the second parking space

The placement of trailers, motorcycles, boats, ATVs, or any other type of motorized vehicle other than an automobile is prohibited.
Parking in front of a garage is prohibited.

Any violation of parking policies will result in:
First Offense: Writtten Warning
Second Offense: Fine of $210

If a vehicle is left unattended on the premises (i.e a vehicle which appears to be abandoned or does not move for an extended period of time), it will be towed at the owner’s expense.

Garage Use Policies

A garage must be used for the storage of an automobile, motorized vehicle, or other personal property.
The use of a garage for the purpose of a business is strictly prohibited.
Garage Sale; An owner must secure permission of a garage sale from the property manager and/or The Villas at Elk Run Homeowner’s Association.
The posting of “For Sale” or “For Rent” signs on a garage is prohibited.
Please use discretion in using your garage door. Please consider your neighbors well-being and avoid the opening and closing of your garage door during early morning and late evening hours.
The use of a grill in a garage or in front of a garage is prohibited.
The use of the garage for the purpose of a business and/or living space is strictly prohibited. This is a zero-tolerance policy.

Any violation of Garage use policies will result in:
First Offense: Written Warning
Second Offense: Fine of $100
Third Offense: Fine of $150
Each additional offense will increase fine by $50.00

Pet Policy and Pet Registration

PET REGISTRATION FORM

Maximum two pets (dogs and cats) per unit allowed on The Villas property:

Two dogs, or
Two cats, or
One dog and one cat.

Pet Registration Fee

The annual dog registration fee for EACH dog is $130.00 with a maximum of two dogs per unit.
There is no registration fee for cats.

Dogs must be registered with The Villas HOA.
All pets must be on a leash or under owner’s verbal command when on the common areas of the property.
Unattended pets, barking dogs, or pets left outside are prohibited.
Owners must pick up their pet’s waste. Please use the pet waste stations located around the property.
Pets are not allowed in the center fenced-in common area.

Any violation of the pet rules will result in:
1st Offense: Written Warning
2nd Offense: Fine of $100
3rd Offense: Fine of $150
4th Offense: Pet must be removed from property

Trash and Recycling Policies

Trash and recycling are picked up Mondays.
Mondays which fall on a holiday equate to the trash pickup moving to the following Tuesday.
Trash and recycling must be placed out on morning of pick-up.
Trash and recycling containers must be returned to garage the evening
of pick-up.
Placement of trash and recycling containers outside any other day than day of pick-up is prohibited. Bears are our “neighbors” and we wish to protect their well-being.
Oversized items…or items labeled “Free” are not considered trash and will not be removed by our trash service provider.
Trash, debris, and /or garbage left in the common areas may be removed by the Association at a cost plus a reasonable premium assessed against the unit.
If the provided trash can provided by the trash removal company is too big, owners may call them and they will take it back. Owners may purchase a smaller trash receptacle at their expense.

Any violation of the Trash and Recycling policies will result in:
1st Offense: Written Warning
2nd Offense: Fine of $100
3rd Offense: Fine of $150
Each additional offense will increase fine by $50.

Storage of Personal Property

The storage of personal property on common areas (i.e. under stairs, on common area walkways, in courtyards) is prohibited.

Only patio furniture or furniture deemed acceptable (i.e. appears to be organized and free from clutter) is allowed on patios and balconies.

A barbecue grill is allowed on decking and/or patio
Gas grills are preferred. Grills MUST be attended to while in use
Any personal property left in the general common elements may be presumed abandoned and will be disposed of by the Association at no liability to the Association.
No signs, including campaign signs, can be placed in common elements (lawns, courtyards, etc. or limited common elements (balconies, patios, etc.)
In all cases, the Board of Directors will be the final judge as to the condition of the common areas and limited common areas, in order to ensure a pleasing appearance to the entire Complex.

Note: The Villas at Elk Run Homeowners Association has the ability to initiate a barbecue grill ban in the case of fire danger.

Any violation of the Personal Property policies will result in:
First Offense: Written Warning
Second Offense: Fine of $100
Third Offense: Fine of $150
Each additional offense will increase fine by $50.

Dish and Antenna Policies

No antenna of any sort shall be placed, allowed, or maintained on any portion of the general or limited common elements without permission from the Board of Directors. Failure to notify could result in its removal.

Owners and tenants must contact property manager if they are considering TV Service that requires the use of a Dish. Dish Placement must be approved by property manager. Dish installation is not allowed on roofs or common area elements (i.e. siding, roofs, stairwells, fascia, etc.) and must be removed by if no longer in use.

Any violations of Dish policies will result in:
First offense: Warning
Second offense: $100.00 fine
Third offense: $150.00 fine
Fourth offense: Dish / Antenna will be removed at owner’s expense

Air-Conditioning Policies

Modifications to the exterior walls and windows are prohibited. Any unauthorized modification to common elements will result in common areas being repaired at the owner’s expense.

Ductless AC/ split zone system request must be presented to the property manager and the HOA board including:

Present cut sheets, diagrams, decibel ratings of Mitsubishi or comparable system.
Permit application and approval by the town of Basalt building inspector.
Proof of licensed contractor including: GL insurance and copy of current trade’s license.
Site location drawing.

The owner must install the fan unit on a pad at location which HOA specifies.

The exterior siding of the buildings is Hardy board faux stucco. Exterior line sets must be covered with a hide-A-line material which matched the exterior siding of the property. Line sets must be run in a neat manner.

Condensate drains must run away from the building so that moisture does not compromise the foundation of the building.

Owner(s) must sign a liability waiver before installing unit.

Failure to comply with the rules set forth by the Association will result in a fine and possible removal of the AC unit and repairing all structural and aesthetic modifications at owner’s expense.

Short Term Rental Policies

Currently the Villas at Elk Run allows for short-term rentals.

Owners are responsible for keeping a log of who has rented their unit with dates and vehicle license plate numbers that they can provide if the Homeowner’s Association or property manager requests it.

All occupants of short-term rentals must abide by all the Rules and Regulations for the Villas at Elk Run. Failure to comply will result in fines being assessed to the owner of the respective unit, and it is the full responsibly of the unit owner to pay the fines.

Any unit with more than three rule violations within a six (6) month period will be prohibited from continuing short-term rentals.

Insurance Policies

All Homeowners must carry their own Homeowners Insurance policy in addition to the Association’s master insurance policy.

All tenants and renters are required to have a Renters Insurance policy.

Villas Insurance Policy: Mountain West Insurance

Renting Your Condo? Owners must secure a copy of a valid Renter’s Policy when renting their condo.

Insurance Claim? Any insurance claims or insurance related questions can be directed to The Villas Property Manager.

Policies.